Skip to main content

Executive Assistant

Job ID 367791 Austin, TX

Overview

The Enterprise Holdings Austin administrative office in the south Austin 78745 zip code has an opening for an Executive Assistant. Enterprise Holdings operates Alamo Rent A Car, Enterprise Rent-A-Car, and National Car Rental. 

This is an excellent opportunity for someone who enjoys customer service, is extremely organized, detail-oriented, has an advanced level of proficiency with business software, and is highly aware of the importance of maintaining confidentiality. 

This position is full time Monday - Friday 40+ hours per week. We have an immediate opening and are HIRING NOW!

We offer:

  • Paid time off
  • Employee discounts
  • Retirement savings plan including 401k with matching profit sharing
  • Health Insurance
  • Life Insurance
  • Dental Insurance
  • Vision Insurance
  • Training and development

Responsibilities

Responsibilities include but are not limited to:

  • Providing a wide assortment of support for multiple business departments
  • Organizing schedules and maintaining calendar of appointments, meetings and travel itineraries
  • Creating and proofing documents using Word, Excel, PowerPoint, and Adobe Acrobat
  • Coordinating trainings, presentations, celebrations, and other departmental events
  • Performing general administrative duties, including phone and email communication
  • Maintaining documentation/files for projects on ongoing operational activities
  • Assisting our General Manager & Business Controller with day-to-day operational duties
  • Taking initiative to analyze, change and/or develop system to improve office efficiencies
  • Open, sort, scan and deliver mail daily

The ideal candidate will possess these skills:

  • Ability to maintain confidentiality and professionalism in all circumstances
  • Exceptional attention to detail and time management
  • Analytical ability to gather and summarize data for reports and solve administrative problems
  • Proven skill with performing at very high level of output in a fast-paced environment
  • Superb customer service skills and ability to work with people from various backgrounds
  • Excellent written and verbal communication skills, along with great telephone etiquette
  • Demonstrated proactive approach to problem-solving with strong, independent decision-making capability
  • Experience with general business, analysis, and accounting desired
  • Strong time management with a proven ability to meet deadlines
  • Must be able to take direction, thrive in a team environment, and operate independently
  • Strong ability to multitask and balance a heavy workload

Equal Opportunity Employer/Disability/Veterans

Qualifications

 

Minimum Qualifications

  • Must be at least 18 years old
  • Must have a high school diploma or GED
  • Must have at least 2 years of experience as an Executive Assistant
  • Must have at least 1 year of customer service experience
  • Must have advanced proficiency with office software including: Outlook, Word, Excel, and PowerPoint
  • Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.
  • Must have a valid driver's license with no more than 2 moving violations and/or at-fault accidents on driving record in the past 3 years
    • If under 21, must have zero moving violations and/or at-fault accidents on driving record
  • No drug or alcohol related conviction on driving record in the past 3 years

Competency Based Qualifications

  • Organizational and time management skills.
  • Attention to detail for accuracy in performing data entry duties and various tasks with multiple interruptions.
  • Ability to work in a fast paced environment with demonstrated ability to prioritize and juggle multiple competing tasks and demands.
  • Knowledge of professional phone etiquette and the ability to provide excellent customer service.
  • Strong verbal and written communication skills.
  • Ability to work independently or as a team member.
  • Demonstrate sound judgment and problem solving skills by taking appropriate action regarding concerns and questionable findings.
  • Ability to maintain confidential information and discretion.
  • Maintain professional attitude and appearance.
Apply Now