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Administrative Assistant

Job ID 221766
Location St. Louis - MO - US
Description

Equal Opportunity Employer/Disability/Veterans

 

Enterprise Holdings’ Corporate Fleet Management Department has an exciting opportunity for an Administrative Assistant supporting the Corporate Human Resource Manager and other team members. The Administrative Assistant will provide general support including reporting functions, coordinating schedules, meeting and travel arrangements and business correspondence. This is an excellent opportunity for someone who is extremely organized, detail-oriented, and highly cognizant of the importance of maintaining confidentiality. This position requires a proactive approach to tasks/projects as well as exceptional communication skills.

 

This position is located at our Corporate Headquarters in Clayton, MO


Responsibilities
  • Coordinate schedules, calendars and resources for multiple managers
  • Coordinate travel arrangements, including but not limited to air, car, hotel as well as exploring best cost savings options available for all travel, including any changes in itineraries as necessary
  • Prepare presentations, reports and research information required
  • Schedule, coordinate, and manage meetings and conference calls
  • Set goals and timelines to meet project objectives and deadlines
  • Create, set up, and maintain department documents and file system
  • Coordinate and compose various department communication pieces and correspondence
  • Respond to phone calls from top insurance partners, vendors, Enterprise management and Enterprise operating groups
  • Manage, respond and redirect as appropriate, incoming calls, e-mails, and mail
  • General clerical and administrative duties including but not limited to: data entry, invoice processing, travel & entertainment reports, file-management, updating contacts, faxing, scanning, etc.


Qualifications

Minimum Qualifications:

  • High school Diploma or GED required
  • 2+ years of previous administrative assistant experience required
  • Intermediate level of proficiency or above with Microsoft Excel, Word, PowerPoint and Outlook required
  • Previous experience drafting, composing and editing communications required
  • Valid Driver's License with no alcohol or drug related event within the last 5 years and no more than 3 moving violations and/or at-fault accidents within the last 3 years
  • Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future

 

Competency Based Qualifications: 

  • Outgoing and positive attitude
  • Strong analytical and problem solving skills
  • Ability to handle multiple tasks simultaneously in a fast-paced environment
  • Strong verbal and written communication skills
  • Self-starter with ability to work productively in both individual and team settings
  • Polite/professional phone and communication skills
  • Able to maintain a high level of confidentiality
  • Strong Organizational/Time Management skills
  • Detail oriented
  • Strong ability to think on your feet and effectively provide creative, innovative solutions to work place challenges

 

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