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Executive Assistant - Corporate Headquarters

Job ID 405455 St. Louis, MO

Overview

Enterprise Holdings Inc.'s Corporate Headquarters has an immediate opening for an Executive Assistant.  The position will support a Senior Vice President and their department head team.  This opportunity requires a proactive approach to tasks/projects as well as exceptional communication skills and detail orientation.  The ideal candidate will have experience supporting senior management and will enjoy working in an environment that requires initiative, independent thinking, and the ability to juggle a variety of tasks, personalities, and projects effectively.  This is an excellent opportunity for a team-oriented, resourceful, organized self-starter who is highly cognizant of the importance of maintaining confidentiality.

 

Enterprise offers an excellent package with market-competitive pay, comprehensive healthcare packages, 401k matching & profit sharing, schedule flexibility, paid time off, and organizational growth potential.

 

Company Overview
Enterprise Holdings Inc. and its affiliate Enterprise Fleet Management together offer a total transportation solution. Combined, these businesses – which include extensive car rental and carsharing services, truck rental, corporate fleet management and retail car sales – accounted for nearly $23.9 billion in revenue and operated more than 1.85 million vehicles in fiscal year 2021.


Enterprise Holdings – through its integrated global network of independent regional subsidiaries and franchises – operates the Enterprise Rent-A-Car, National Car Rental and Alamo Rent A Car brands at nearly 10,000 fully staffed neighborhood and airport locations in more than 90 countries and territories throughout the world.

 

This position is located at our Corporate Headquarters in Clayton, MO.

Responsibilities

  • Create, establish and maintain department documents and filing system
  • Prepare letters, presentations, statements, manuals, agendas and other business correspondences, as needed
  • Schedule appointments and maintain the calendars for various personnel and/or the department
  • Coordinate basic accounting activities (expense reporting, invoice approval, purchase orders, etc.)
  • Coordinate meetings including arranging facilities, audio/visual equipment, catering or any other special request
  • Maintain supply of office products including inventory, ordering, stocking and ensuring supply facilities are organized efficiently
  • Maintain confidentiality and security of all activities and records
  • Assist with the creation, production, distribution, comparison of reports and may perform basic analysis or report summaries
  • Responsible for department copying requests including assembly, sorting, collating or working with the document center
  • Coordinate employee relation gifts including recognizing performance, service, company milestones, special events and United Way
  • Receive, sort and route all mail including incoming/outgoing overnight packages or special interoffice department correspondences
  • Scribe meetings, produce and distribute meeting minutes in a timely manner
  • May delegate tasks to other administrative support roles within own department

Equal Opportunity Employer/Disability/Veterans

Qualifications

Minimum:

  • High school diploma/GED required
  • Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future
  • Must have 5+ years of previous administrative assistant experience supporting senior-level management
  • Previous experience drafting, composing and editing executive-level communications required
  • Advanced proficiency in Microsoft Excel, Word, PowerPoint, Outlook

Preferred:

  • 2 or more years of college preferred

 

Competency Based

  • Outgoing and positive attitude
  • Ability to handle multiple tasks simultaneously
  • Strong verbal and written communication skills
  • Self-starter with ability to work productively in both individual and team settings
  • Polite/professional phone skills
  • Strong Organizational/Time Management skills
  • Detail oriented
  • Strong ability to think on your feet and effectively provide creative, innovative solutions to work place challenges
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