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Executive Assistant- Corporate Headquarters

Job ID 431526 St. Louis, MO

Overview

The Corporate Headquarters  is excited to announce the opening of an Executive Assistant!

The Executive Assistant will provide general and advanced administrative support for Officer level management within our Executive Team. The Executive Assistant will perform a wide range of primarily non-routine projects and activities and immediate and near-term activities. This opportunity requires a proactive approach to tasks/projects as well as exceptional communication skills and detail orientation. The ideal candidate will have experience supporting multiple stakeholders and will enjoy working in an environment that requires initiative, independent thinking, and the ability to juggle a variety of tasks, personalities, and projects effectively. This is an excellent opportunity for a team-oriented, resourceful, organized self-starter who is highly cognizant of the importance of maintaining confidentiality.

 

Enterprise offers an excellent package with market-competitive pay, comprehensive healthcare packages, 401k matching & profit sharing, schedule flexibility, paid time off, and organizational growth potential.

 

Compensation decisions will be made based on factors that include but are not limited to experience, education, location and skill level

 

Company Overview

Enterprise Holdings Inc. is a leading provider of mobility solutions, owning and operating the Enterprise Rent-A-CarNational Car Rental and Alamo Rent A Car brands through its integrated global network of independent regional subsidiaries. Enterprise Holdings and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.

 

Privately held by the Taylor family of St. Louis, Enterprise Holdings together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.1 million vehicles and accounted for nearly $30 billion in revenue in fiscal year 2022 through a network of more than 10,000 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.

Responsibilities

  • Create, establish and maintain department documents and filing system
  • Prepare letters, presentations, statements, manuals, agendas and other business correspondence, as needed
  • Schedule appointments and maintain the calendar for various personnel and/or the department
  • Coordinate basic accounting activities (expense reporting, invoice approval, purchase orders, etc.)
  • Coordinate meetings including arranging facilities, audio/visual equipment, catering or any other special requests
  • May maintain supply of office products including inventory, ordering, stocking and ensuring supply facilities are organized efficiently
  • Maintain confidentiality and security of all activities and records
  • Assist with the creation, production, distribution, comparison of reports and may perform basic to intermediate analysis or report summaries
  • Responsible for department copying requests including assembly, sorting, collating or working with the document center
  • Coordinate employee relation gifts including recognizing performance, service, company milestones, special events and United Way
  • May receive, sort and route all mail including incoming/outgoing overnight packages or special interoffice department correspondences
  • Scribe meetings, produce and distribute meeting minutes in a timely manner
  • May delegate tasks to other administrative support roles
  • May direct or coordinate the work of other administrative support personnel in the department
  • Occasional local travel between work locations may be required

Equal Opportunity Employer/Disability/Veterans

Qualifications

Minimum:

 

  • Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future
  • Five or more years Related experience
  • Previous experience drafting, composing and editing executive-level communications 
  • Advanced proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and MS Teams
  • Experience with preparing financial reports through Report Web
  • Organizational and time management skills
  • Attention to detail for accuracy in performing data entry duties and various tasks with multiple interruptions
  • Ability to work in a fast paced environment with demonstrated ability to prioritize and juggle multiple competing tasks and demands

Competency Based:  

  • Executing
  • Working With a Team
  • Customer Service
  • Detail-Oriented
  • Communication
  • Flexibility
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