Skip to main content

Administrative Assistant - Thousand Oaks

Job ID 306608 Thousand Oaks, CA

Overview

Enterprise Rent-A-Car has an opening for a Full Time Administrative Assistant out of their Regional Office located in Thousand Oaks

 

This is an excellent opportunity for someone who is extremely organized, detail-oriented, and highly cognizant of the importance of maintaining confidentiality. 

 

The primary hours for this position will be

Monday-Friday, 8am-5pm

 

We will consider qualified applicants with criminal histories as required by, and consistent with, applicable law

Responsibilities

  • Create, establish and maintain department documents and filing system
  • Prepare letters, presentations, statements, manuals, agendas and other business correspondences, as needed
  • Schedule appointments and maintain the calendars for various personnel and/or the department
  • Coordinate basic accounting activities (expense reporting, invoice approval, purchase orders, etc.)
  • Coordinate meetings including arranging facilities, audio/visual equipment, catering or any other special request
  • Maintain supply of office products including inventory, ordering, stocking and ensuring supply facilities are organized efficiently
  • Maintain confidentiality and security of all activities and records
  • Assist with the creation, production, distribution, comparison of reports and may perform basic analysis or report summaries
  • Responsible for department copying requests including assembly, sorting, collating or working with the document center
  • Receive, sort and route all mail including incoming/outgoing overnight packages or special interoffice department correspondences
  • Scribe meetings, produce and distribute meeting minutes in a timely manner
  • May delegate tasks to other administrative support roles within own department
  • Occasional local travel between work locations may be required

Equal Opportunity Employer/Disability/Veterans

Qualifications

  • Must be at least 18 years old
  • This position requires a valid driver's license
  • Must have 6 months of experience as an Administrative Assistant
  • Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.
Apply Now